Recruitment | Training | Business Advice & Consultancy

Job Title Fleet Sales Administrator

Location Leicester

Salary £20,000 - £20,500 per annum - experience dependant

The Role

We are happy to announce that we are now looking to recruit a full-time Administrator for a Car Dealership company on a permanent basis.

The role is looking to support the Sales department on all aspects of administration.

In this role, you will report into the Corporate Account Manager and be involved in the following:

  • Coordinating vehicles to be delivered to branches within set deadlines

  • Updating in-house computer systems and producing rental agreements

  • Ensuring all new vehicle stock up to date and offered to the business

  • Providing reports as well as ad hoc reporting

  • Invoicing of new vehicles

  • Splitting and auditing deal files, bringing any discrepancies to the attention of the accounts department

  • Keeping an up-to-date registration list

  • Liaising with colleagues to resolve any problems i.e. stock take issues, customer queries, debtor and creditor issues

  • To complete dealer transfers with external companies, this includes requesting and accepting transfers on the relevant manufacturer system

  • Working knowledge of AFRL and vehicle taxing systems

  • Ensure that all sales from stock are withdrawn from stock records and that necessary actions are taken to ensure vehicle adoption and payment for new vehicles

  • Locate sold orders not in stock and order or arrange necessary transfer and payment, in line with commitment to customer notifying sales person of any anticipated shortfalls

  • Process all requests for vehicles to be transferred out ensuring that all necessary documentation is complete, vehicles removed from stock lists and any necessary payments received

  • Monitor the receipt of vehicle deliveries to ensure that they are in line with orders made and vehicle details are added to vehicle stock records

  • Prepare general correspondence as requested

The successful candidate must:

  • Desirable - 1 year Car Sales Administration

£20,000–£20,500

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