• Devising/maintaining office systems, including data management and filing

  • Arranging travel, visas and accommodation, and occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations

  • Screening phone calls, enquiries and requests, and handling them when appropriate

  • Meeting and greeting visitors at all levels of seniority

  • Organising and maintaining diaries and making appointments

  • Dealing with incoming email, and post, often corresponding on behalf of the manager

  • Carrying out background research and presenting findings

  • Producing documents, briefing papers, reports and presentations

  • Organising and attending meetings and ensuring the manager is well prepared for meetings

  • Undertake research and ad hoc projects as and when needed

  • Plan, organise and manage events as needed, including corporate entertainment

  • Act with tact and discretion to support confidentiality when dealing with personal matters

Personal Assistant Skills and Qualifications

  • 3 years+ in business administration

  • Experienced Personal Assistant at senior management level.

  • Confident use of Microsoft Office suite

  • Outstanding organisational and time management skills

  • Proven ability to communicate with a wide range of people

In addition to relevant experience and secretarial and administrative knowledge, you'll need to show evidence of the following:

  • Exceptional written and oral communication skills

  • Ability to work under pressure and to tight deadlines

  • Ability to research, digest, analyse and present material clearly and concisely

  • Excellent interpersonal skills

  • Ability to work on your own initiative

  • Honesty and reliability

  • Attention to detail

  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines

  • Discretion and an understanding of confidentiality issues.

  • Full-time hours, Mon - Fri

  • Overtime required occasionally

  • Remote working with occasional travel to Mayfair (travel expenses paid)



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